how to apply for extenuating circumstances ucl

All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. I have offers from manchester and UCL. HR Advisor | Students Union UCL After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Any claims submitted after the assessment has started must be accompanied by evidence. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. Read about our Research Excellence Framework submissions and results. Extenuating circumstances If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Not submit your assessment at the usual time, but have an opportunity . Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. If you are not sure whether you should use Extenuating Circumstances. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). UCL is yours, soshape it. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Make sure you submit your application in plenty of time to reduce added stress. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. You will need to provide the additional evidence within four weeks of being contacted. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Self-Certified claims must be submitted before the assessment deadline/ date. Detail of where to submit the form are in your Student Handbook. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. We are not able to process ECs or respond to queries that are submtited by non-IOE students. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Q!GQe#8! Extenuating Circumstances | Students Union UCL HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Extenuating circumstances - University of Plymouth Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. See also Extenuating Circumstances and Reasonable Adjustments (section 10). You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Non-IOE students should refer to their own faculties for EC advice. Our events are designed to help you meet people, try new things and have fun. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. References in the text should be in the author/date (Harvard) format. are met, they are able to apply for further extensions using this process. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream dissertations refer to the dissertation handbook for specific guidance). This may affect the type of mitigation that is available to you. Extenuating Circumstances | IOE Student Helpdesk - UCL - University Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. You must submit your late evidence no more than four weeks after submitting your EC application. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. ECs are designed for emergencies. Together,wecanmake the world around usbetter, on campus and beyond. London, E16 2RD In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Source: Shutterstock. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. how to apply for extenuating circumstances ucl 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: National Student Money Week: Here's how we're supporting you. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). You may wish to start by speaking with your personal tutor. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Work will not be accepted by email. It is a charity with over 48,000 members. If you self-certify then you should hear 1-2 working days. All IOE EC requests are considered by the IOE EC panel. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. You will also be notified of the outcome of your claim via Portico. This is synonymous with "mitigating," or "exceptional" circumstances. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. You must proof-read and correct all errors. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. We are one of the largest student-led organisations in the UK. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. 535 0 obj <>stream You will usually find this in your Handbook, or ask yourDepartmentalTutor. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. At this point it is too late. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. HA UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. ` & Cha c sn phm trong gi hng. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. . Usually, you apply through your subjects department. Well keep you active in a way that works for you. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. %%EOF !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq EMC The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream EMC 0 Deadlines for Geography modules are available from the Moodle pages for each module. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. UCL have a Self-Certification Policy in place for the 2022/23 academic year. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Ifyou are still unhappy after the review, you. EMC Make sure that the date you have requested is allowed under the claim type you are submitting. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. includes details of all the different support that is available to you. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Take a look in your student handbook to find the extenuating circumstance procedure. /Tx BMC If you submit your essays online, chances are your extenuating circumstances form will also be online. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). A decision cannot be made until your evidence is received. You will need to provide the additional evidence within four weeks of being contacted. "Extenuating circumstances" meaning and when to use it Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science Extenuating Circumstances | University of South Wales endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. e.g. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. You can find the full enhanced Extenuating Circumstances procedure here. and must cover the full period for which you are requestingmitigation. Is the claim supported by appropriate evidence? Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Work will not be accepted by email. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Extension approved? 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. All Extenuating Circumstances claims must now be submitted on Portico. All coursework, projects and dissertations must be submitted. Work will not be accepted by email. Your EC will only be validated on receipt and evaluation of your evidence. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. For your application to be approved, youll need to provide evidence of your circumstances. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. The receiving office will forward your form confidentially to the appropriateperson. Source: Glenn Cartsens Peters/Unsplash. Examination stress is a common experience and not usually considered an extenuating circumstance. Extenuating Circumstances | UCD Current Students Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You can find a guide to submitting your claim on Portico on the UCL website. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Appendices should be kept to a minimum and should not be used to get round the word limit. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. /Tx BMC those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Then youll know where you are and how best to proceed with the assignments involved. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Extenuating Circumstances: a guide for students Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. how to apply for extenuating circumstances ucl. Please avoid sending photographs that you think illustrate your condition. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. /Tx BMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim.